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Administrative Assistant - IV

Various, Various
 
Job Description
The Defense Manpower Data Center (DMDC) requires administrative support services to the Defense Human Resources Activity (DHRA) offices/facilities located in Alexandria VA, Seaside CA, and Ft Knox KY.
The  Administrative Assistant IV shall provide executive level support to designated offices. 

Clearance Requirement: SECRET

Duties/Responsibilities
  • Provide coverage for reception area suite(s). Monitor visitors by checking for appropriate identification and maintaining the daily sign-in log. Greet visitors, notify the appropriate Government staff member of visitor’s arrival, and escort visitor to the appropriate office or meeting room, as required
  • Submit, process, manage, and maintain all visitor and permanent parking requests for organizational visitors and permanent parking for organization employees. Answer parking-related questions and coordinate answers through the appropriate Security and/or parking officer. Maintain a log of parking passes issued, returned, or lost
  • Process, manage, and maintain a log of office space requests for organizational visitors and schedule guest/visitor/hoteling requests for workstations
  • Take and deliver voice messages both verbally and in writing, manually or via e-mail, with accurate content and proper grammar usage
  • Monitor front desk/central phone lines to answer, take a message, or direct calls to the appropriate staff member as necessary.

Education/Skills
  • High School diploma or equivalent
  • 1 year of administrative experience.

 
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