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Mid-Level Executive Support Specialist

Washington, D.C. · Administrative
The Kenjya-Trusant Group is seeking a Senior Executive Support Specialist to support the Defense Intelligence Agency’s (DIA), Science and Technology (S&T) Directorate, National Media Exploitation Center (NMEC) in the National Capital Region.

CLEARANCE: TOP SECRET (SCI Eligible) MUST HAVE AT TIME OF APPLICATION

LOCATION : FACILITIES IN THE NATIONAL CAPITAL REGION

JOB REQUIREMENTS: 
  • Provides administrative support to S&T and NMEC senior leadership on a full range of administrative operations.
  • Assists in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports.
  • Manages senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings.
  • Screens incoming correspondence and determines appropriate actions.
  • Maintains an appointment calendar and facilitates coordination for leadership to attend meetings and other functions.
  • Reviews outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed.
  • Assists in creation of government travel orders as required.
  • Assists in monitoring and tracking official travel for assigned personnel.
  • Assists in monitoring and tracking of assigned taskings, ensuring proper distribution, notification, coordination, and submission.
  • Follows records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage and destruction of all types of records and correspondence.
  • Assists division and branch leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System.
  • Assists in filing/saving official records to the central filing system (hard and soft) and for reviewing documents for destruction or retirement. 
 
Qualifications:
  • Minimum of five years specialized administrative experience preferably at an executive and/or senior level in DoD or the Intelligence Community
  • Knowledge in the preparation and editing of correspondence, summaries, guidance and other documents
  • Time-keeping
  • Scheduling meetings and arranging travel
  • Bachelor’s degree preferred.

THE KENJYA-TRUSANT GROUP, LLC is a Service-Disabled Veteran-Owned Small Business that was established in 2015 as a merger between The Kenjya Group, Inc. and Trusant Technologies, LLC. Our mission is to implement, support and protect the nation’s advanced technology systems, business processes and high-technology facilities. Working with the Department of Defense, Department of Homeland Security, the Intelligence Community, state and local governments, and commercial clients, Kenjya-Trusant provides cyber protection, information technology, engineering, construction management and acquisition support services. We are a small company with big company benefits, including Health, Dental, Vision, 401K, Flexible Spending Account, Life Insurance, Short- and Long-Term Disability, Paid Time Off, and a culture of teamwork and continuous learning. Come grow with us!
 
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