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Executive Assistant - DHS CWMD

Washington, D.C.
This Opportunity is in BID status.  Estimated award and start of contract is 3rd Quarter 2020

POSITION:    Executive Assistant
LOCATION:    Washington, D.C.
CLEARANCE REQUIREMENT:  May require ability to pass and maintain a Security Clearance
EDUCATION REQUIREMENT:    AA/AS
EXPERIENCE REQUIREMENT: 10 years


Position Description:
The Kenjya-Trusant Group is seeking an Executive Assistant to support the Countering Weapons of Mass Destruction Office (CWMD) component within the Department of Homeland Security (DHS) focused on providing day-to-day office administrative support services. 

JOB DUTIES/RESPONSIBILITIES: 
  • Serve as first-line point of contact for governmental and non-governmental individuals reaching out to agency senior leaders. 
  • Serve as first-line point of contact for governmental and non-governmental individuals reaching out to agency senior leaders. 
  • Schedule, coordinate, and provide support for meetings, events, interviews, appointments, and other similar activities. 
  •  Draft, edit, and facilitate timely responses to a variety of routine written inquiries as well as executive or other priority correspondence that requires immediate response.  Track incoming and outgoing correspondence, alerting responsible parties of tasking and ensuring coordination within established deadlines, review and edit work products, prepare files for circulation, monitor progress, and maintain files (hard copy and electronic). Ensure correspondence and accompanying documents comply with DHS correspondence standards, policy, and procedures. 
  •  Resolve a range of administrative problems and inquiries; recommend efficiencies and best practices where practicable. 
  •  Work on special projects for CWMD Assistant Secretary, Principal Deputy Assistant Secretary, Chief of Staff, and Directorate Deputy Assistant Secretaries. 
  • Facilitate the passage of security clearances, foreign visitor requests, and other unique processing requirements as needed for staff, government officials, and media representatives to the office, CWMD activity sites, or other location. 
  •  Prepare or assist with the preparation of scheduled and ad hoc statistical and narrative reports and PowerPoint presentations. 
  • Perform responsibilities as travel preparer using www.Concur.com (or designated DHS system). Administer and prepare travel requests, authorizations, and vouchers, coordinate passport/visa requests, exception memorandum, research transportation schedules, lodging arrangements, and meeting locations, confirm reservations, create travel package and maintain detailed files for travelers. Collect, maintain, and provide data and resolve issues regarding obligation and liquidation of travel expenses.
Position require may require the ability to pass and maintain a Security Clearance.


THE KENJYA-TRUSANT GROUP, LLC is a Service-Disabled Veteran-Owned Small Business that was established in 2015 as a merger between The Kenjya Group, Inc. and Trusant Technologies, LLC. Our mission is to implement, support and protect the nation’s advanced technology systems, business processes and high-technology facilities. Working with the Department of Defense, Department of Homeland Security, the Intelligence Community, state and local governments, and commercial clients, Kenjya-Trusant provides cyber protection, information technology, engineering, construction management and acquisition support services. We are a small company with big company benefits, including Health, Dental, Vision, 401K, Flexible Spending Account, Life Insurance, Short- and Long-Term Disability, Paid Time Off, and a culture of teamwork and continuous learning. Come grow with us!
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