Kenjya-Trusant is seeking a candidate to fill the role of a GCCI Project Specialist to support the Office of Global Change (EGC), within the State Department’s Bureau of Oceans, Environment and Science (OES).
Clearance - Secret ***Must be active at time of application***
Outcomes and Evaluation (55%)
Project Management (25%)
- Supports compliance with often evolving Department and Bureau processes, policies and procedures at all stages of the funded program from project development to reporting to closeout and evaluation.
- Supports and ensures program compliance with the Department’s Evaluation Policy including leading others in the development of scopes of work for evaluation and working with the Bureau Evaluation Coordinator to ensure the timing and selection of any necessary, annual evaluations;
- Assist in leading the annual Performance Plan and Report process relative to the collection of data for outcome indicators, reporting of results, setting of targets and deviation narratives, obtains all necessary clearances, and provides timely submission to the OES Bureau lead;
- Works within the interagency process (e.g. Bureau of Foreign Affairs) and interagency (e.g. USAID) to ensure appropriate climate change updates to outcome indicators and their definitions and supports greater EGC and recipient understanding of current or changing outcome indicators and their definitions;
- Implements current policy, tracks the development of any policy changes to support EGC compliance with current and evolving evaluation, outcome or reporting policies;
- Supports the integration of climate change standard and custom outcome indicators into a wide range of agreement, including multilateral agreements to support the tracking and collection of outcomes relative to any climate change funding;
- Assist in leading the Data Quality Assessment process, including recommending approaches for timely completion of the DQA process, and including developing written, on-line or inperson assessments and surveys, in keeping with Department standards, of recipients’ data systems to underpin quality data reporting;
Communications, CN and Reporting (20%)
- Supports a policy-based management approach, for a limited set of climate change projects that may consist of grants, interagency agreements, transfers or contributions designed to contribute to the realization of the U.S. Government’s climate objectives. Specifically, the Project Manager contractor will perform those project management functions that are not inherently governmental while supporting EGC Technical Leads in assuming those functions that are inherently governmental relative a wide range of project monitoring functions. Activities may involve multiple international and domestic private and public organizations, DoS and other federal and foreign government implementing funded programs for the Office of Global Change.
- Monitor project implementation and performance, including the performance of site visits and the collection, tracking and validation of outcome indicator results. Identify risks to the U.S. of program failures, partial successes and unwanted side effects.
- Research, collect, produce written reviews and analyze pertinent data on project performance and outcomes.
- Keep project records and files for funded projects in keeping with program, Bureau and Department standards;
- Collaborate with the recipients of relevant funded programs including federal agencies, public international organizations, other grant recipients and partners to ensure, once funds are obligated, that activities are performed in a timely manner and, to the extent practicable, performance targets are met and project activities are documented as to their results and impact. In this role, also advises on implementation, especially financial and performance, as well as the evaluation, of all assigned climate projects, identifying issues and proposing improvements where such are deemed necessary and enabling early identification of management issues while allowing for improvement in project performance and direction for future planning;
- Support the development, procurement and tracking of project activities from the Congressional Notifications (CNs) stage to the obligation of funds;
- Support the GOR or AOR in drafting project closeouts and final performance reviews for grants and interagency agreements;
- Supports the annual Congressional notification of any appropriated funding, as requested;
- Supports the development of Hill communications and summarizes information to clearly articulate and share the evolution, implementation and outcomes of the GCCI program;
- Supports program team communications, outcomes, photolog, etc. by supporting functional databases for the project portfolio and tracking compliance that are updated routinely and provide summative data for use in internal and external communications about the breadth and depth of the outcomes of the funded program.
- Supports semi-annual program team reporting reminders with regard to outcome indicators and the data collection strategy for high quality outcome indicators;
- Develops the annual FactBook, including the development of graphs, tables, charts and text, and accuracy thereof, to highlight the administrative breadth and depth of the program and project activities;
- To fulfill the duties and responsibilities of the position, the contractor should have the following skills and background
- MA (social sciences, environment, business or other relevant field);
- Minimum 3-5 years of relevant experience in one or more professional disciplines directly relevant to the duties and responsibilities of the position; Experience monitoring outcomes and engaged in evaluation activities;
- Proven ability to identify, network, and strategically engage with diverse groups;
- Excellent teamwork and time management skills; results-orientation and ability to work under pressure; Advanced skills in Excel or other data management programs; Ability to think both strategically and practically
- Ability to work well and initiate projects independently.
- Knowledge of grants and interagency agreement principles, policies and business processes.
- Knowledge of laws, rules, policies, and regulations regarding grants and interagency agreement administration.
- Ability to apply basic procurement processes, rules, regulations, principles and procedures.
- Ability to analyze, interpret and apply procurement regulations and principles.
- Ability to monitor grants, Interagency Acquisition Agreements and cooperative agreements.
- Ability to work as a team member as well as independently.
- Excellent interpersonal and oral communication skills.