Budget and Project Assistant - OES/EGC

Location: Washington, DC
Date Posted: 08-31-2017
Kenjya-Trusant Group, LLC is seeking to provide a Global Climate Change Initiative (GCCI) Program Budget and Project Assistant to The Bureau of Oceans, Environment and Science, Office of Global Change for the Department of State.

Working under the direction of the Program Team Planning Lead, the Project Manager will support the Office of Global Change, OES Bureau by:
Tracking Budget Allocations and Leading on Congressional Notification (CN) (20%)
  • Support and track leadership’s annual funding decisions to ensure that such decisions conform to or under the total appropriation for the year and account for all necessary fees (e.g. AQM 1% fee), Pillar Levels and earmarks;
  • Lead the process, including educating others, for the multiple, annual notifications to Congress ensuring that all pre-notification memos (e.g. high income) conform to policy and practice standards
  • Ensure that countries of special notification for each fiscal year are included, as necessary, in the CN’s.
  • Support the program team in devising new approaches and techniques, where able, to streamline the notification process;
  • Utilize the GCCI, State Congressional Budget Justification and OES Operational Plan to ensure that annual budget decisions are consistent with prior communications and planning for annual funding;
  • Draft, identifying the relevant clearers for each CN, and oversee the clearance process and the iterative drafting process;
  • May support the drafting of the Congressional Budget Justification and Operational Plan, as requested
  • Organizes Hill and committee briefings of particular interest to Congress and leads on the development and submission of post-briefing materials;
  • Ensures that programming is consistent with the annual appropriations and proper use of Economic Support Funding;
Project Management (60%)
Serves as a member of the Program Team’s Post Award Compliance Team
  • Manage, in compliance with policy, a portfolio of projects that may consist of grants, interagency agreements, transfers or contributions designed to contribute to the realization of the U.S. Government’s international clean development and climate objectives. Specifically, the Project Manager contractor will perform those project management functions that are not inherently governmental while supporting the lead in assuming those functions that are inherently governmental relative to a wide range of project monitoring functions. Activities may involve multiple international and domestic private and public organizations, DoS and other federal and foreign government implementing funded programs for the Office of Global Change.
  • Monitor and reconcile project implementation and financial performance, and keep records and files for funded projects, including the performance of site visits and the collection, tracking and validation of outcome indicator results. Identify risks to the U.S. of program failures, partial successes and unwanted side effects.
  • Research, collect, produce written reviews and analyze pertinent data on project performance and outcomes.
  • Collaborate with the recipients of relevant funded programs including federal agencies, public international organizations, other grant recipients and partners to ensure, once funds are obligated, ensure that activities are performed in a timely manner and, to the extent practicable, performance targets are met and project activities are documented as to their results and impact. In this role, also advises on implementation, especially financial and performance, as well as the evaluation of all assigned climate project, identifying issues and proposing improvements where these are necessary and enabling early identification of management issues and allowing for improvement in project performance and direction for future planning;
  • Support the GOR or AOR in drafting project closeouts and final performance reviews for grants and interagency agreements;
  • Supports compliance with often evolving Department and Bureau processes, policies and procedures at all stages of the funded program from project development to reporting to closeout and evaluation.
  • Supports the integration of GCCI outcome indicators into multilateral agreements to support the tracking and collection of outcomes relative to GCCI funding;
Closeouts (20%)
  • Supports the development of Hill communications relative to GCCI Projects and summarizes information to clearly articulate and share the evolution, implementation and outcomes of the GCCI program;
  • Supports the drafting and submission of responses to Hill briefings and inquiries;
  • Supports the drafting of communications for the annual Performance Plan and Report with particular regard to outcomes from the project portfolio and whole of office communication relative to the overarching goals, intent and outcomes of the GCCI.
  • MA (social sciences, environment, business or other relevant field);
  • Minimum 2 years of relevant experience in one or more professional disciplines directly relevant to the duties and responsibilities of the position;
  • Experience monitoring funded projects including outcomes;
  • Proven ability to identify, network, and strategically engage with diverse groups;
  • Excellent teamwork and time management skills; results-orientation and ability to work under pressure;
  • Advanced skills in Excel or other data management programs;
  • Ability to think both strategically and practically;
  • Ability to work well and initiate projects independently.
  • Knowledge of project management
  • Knowledge of laws, rules, policies, and regulations regarding funding allocations and notifications to Congress;
  • Ability to apply pre-notification processes , rules, regulations, principles and procedures to GCCI funding
  • Ability to analyze, interpret and apply procurement regulations and principles.
  • Ability to monitor grants, Interagency Acquisition Agreements and cooperative agreements.
  • Ability to work as a team member as well as independently.
  • Excellent interpersonal and oral communication skills.
Clearance Requirement: SECRET
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